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Project budgets and estimated work, how does it work?

In Intervals, every time you create a project, there is an optional budget amount:

Project Budget

This project budget on the profile view is the high level budget for the project and can be whatever you like. If you flat bid it can be that amount. If you do a combination of flat bids and hourly bids it would be the grand total amount. There is an option to set a budget alert as well. This can be handy if you want to be notified when a certain percentage of the budget has been used up.

Once you create the project, it grabs a copy of Work Types and Modules from the Settings & Defaults section and adds them to the project. Then, you can selectively determine whether or not to include the Modules and Work Types for that particular project. Also, you can set the hourly rates for the project. If you need to add a new Work Type, but want to use that same Work Type across multiple projects, please add the Work Type to the Default Work Types in the Settings section. Once the new Work Type has been added as a default, you can edit this project and add in the new Work Type. There are ways to add a Custom Work Type on a per-project basis, however we don’t recommend this because it will not be accessible to other projects.

In the Estimated Work & Rates section, you can specify an hourly budget for each Work Type.

Estimated Work & Rates

Then as time progresses and people add time, you will be able to run reports to compare the total Estimated hours to the Budget. The Estimated vs. Actual report allows you to view totals by estimated work, or by task estimates, since tasks have an estimate field as well.

Project Estimate vs. Actual

Additional totals are available in the project dashboard, including total work, total payments and other important totals:

Budget Overview


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