The Project Budgets vs. Actuals report provides a detailed account of budgeted and actual time for multiple projects at once. This report is similar to the Estimated vs. Actual page that is available under each individual project. In fact, it includes the same data points. The difference is that the multi-project report can be filtered by client, project label, manager, and more, to tally up several projects.
For example, you may have a client contract that you’ve broken down into multiple projects. Each project has been allocated a portion of the client’s total budget. This report enables you to review how much of the budget overall has been consumed by these projects. At the same time, the report provides a detailed breakdown of each project and its work types.
This report is ideal for getting a quick overview of several project budgets at once and then digging in deep to see where exactly the budget is being spent.
How it works
The report options are similar to other project level reports. You have the option to filter the report by the following criteria:
- Client
- Project label
- Project
- Project manager
- Billable projects, unbillable projects, or both
- Active projects, inactive projects, or both
- Billable time, unbillable time, or both
Once you’ve selected your report options, click the Filter button to run the report.
The report results are broken down by client and project. The report shows the overall project budget, then includes a line-by-line breakdown of each work type. This breakdown includes the estimated and actuals for each work type, as well as the difference.
The last column shows what percent of the total that line item accounts for. Please note, the estimated number of hours has to be greater than zero for the percentage calculations to populate.