How to track and quantify your time using timers, weekly timesheets, tasks, and hourly rates. And, tips on running reports to see where your time is going.
An Intervals customer sent the following email: Can you see when timesheets were modified? I’m wondering about when time entries were edited. If you would like to see when time is being added (or modified) on a timesheet by your team members, there is a somewhat hidden feature that might help. By exporting their timesheet […]
When a timesheet has been approved, it becomes “locked” and changes are unable to be made. There are instances where a timesheet may need to be modified, e.g. time was assigned to the wrong project or category. In order to make a change to a “locked” timesheet, the timesheet will need to be unapproved. To […]
Only administrator level users can approve timesheets. Administrator level users see all projects and are not limited by the project permissions, so any administrator level user can submit and approve time. Even if doing a detailed review of timesheets is not part of your process, we recommend approving timesheets regularly to “lock” in the tracked […]
In Intervals most time is tracked directly onto tasks, although it is not a must. Below are ways in which time can be added to tasks. 1. From the Task List page Right click on task > select Add Time from the menu Note: Right click is available on any location of the task row […]
From the Home Page you can quickly and easily add time. Here are a few shortcuts. Ways to add time in Week calendar view Click on the Add Time button. Right click on a day to add time for that day. Need to enter multiple time entries? Click on Add multiple time entries link. Right […]
Here are a few shortcuts that might help make adding time to your timesheet a little faster. Right click on already existing time Right clicking in a specific row and column will display an add time window for that day with the client/project pre-filled. Right click on a day in the header Right clicking on […]
Intervals allows you to set a project to billable or unbillable when editing or creating a new project. The billable yes/no preference is on the project profile page. This option controls the default setting for the Add Time dialogue for that specific project. When a project is set to billable, the Billable checkbox on the […]
Intervals includes an active timers page to see active and paused timers. Here are a few of the uses for the active timers page: See what your team is working on in real-time. This can be especially helpful with distributed teams. Pause and apply a timer on behalf of someone else (Administrators only). Clear a […]
One of the core features of Intervals is time tracking and weekly timesheets. When users track their time in Intervals, the time entries are aggregated into a weekly timesheet which can be submitted for approval. All Administrator level users are notified and can approve submitted timesheets. To see users that have not submitted their timesheet(s), […]
To change the project that saved time is associated with, you’ll need to edit the time directly from the Timesheet (for a specific person) or on the Edit Time page. Note: If you’re editing time directly on the task, changing the client/project is not allowed. The Edit Time page allows for bulk editing of time, […]
If you see this error message while adding time, it means that the timesheet for the given week has been approved. By design, approved timesheets are locked and cannot be edited without unapproving the timesheet first. Administrator level users can unapprove timesheets that are locked. To unapprove a timesheet: 1. As an Administrator, navigate to Time […]
In Intervals, time isn’t added directly to a client, but rather to a project belonging to the client. Once a project has been added to a client they will be eligible for adding time. When adding time, only active projects appear in the dropdown lists, so be sure they have at least one active project.
The Intervals mobile app is a companion for the desktop experience and is available on both iOS and Android platforms. Click the corresponding link below to install it on your device. The app allows you to track your time, manage your tasks, and update your projects when you are on the go. Features include: […]
Because time tracking is one of the core features of Intervals, multiple ways to add time are provided, saving you time and clicks. Areas within Intervals that allow for multiple options when adding time: Home Page Timesheet (Time Tab) Tasks Mobile Device Quickly add time to a Task from the Add Time dialog First, select […]
Repetitive time entries can be more easily added if you go to Time > Add multiple time entries. From this page you can add a week’s worth of time entries at once. If you need to add a lot of time entries at once across different dates, the add multiple time entries page can be […]
Time can be copied using the Copy icon in the following locations: 1. Under the Time Tab on the Timesheet Detail of time entries for the week 2. Under the Time Tab on the Edit Time page 3. On any task detail page, located in the Time tab under the task Summary 4. On any […]
Yes, time can be manually added using any of these methods: Directly on the timesheet using the Add time button or by right-clicking the day of the week. The calendar on the home page, by right clicking on any date on the calendar or by clicking the Add time button in the weekly view. Add […]
There are two types of timers. General and Task timers. Each user can start a general timer or a task timer based on their preference and what they are working on. Administrator level users are able to manage currently running/active timers via the Active timers page. Note: Executive users do not have access to timers. When […]
No. Time tracking on tasks is not required. Time can be added at the project level. When starting a general timer the time will be applied at the project level by default, but it can be saved to a task as well. Note: The only difference between tracking time on tasks vs projects is that […]
Weekly Timesheets & Approvals (7:17) Intervals follows a Monday – Sunday submission and approval workflow where people are prompted to submit their weekly timesheets for approval by an administrator. When a timesheet is approved the week in question is locked and the user who owns the timesheet will no longer be able to add time. […]